Is The Office Air Conditioner Always Cold? How Should You Adjust The Air Outlet?

In summer and in offices, there are always occasions when a colleague says it's too hot and adjusts the air conditioner to a lower temperature, and at the same time another colleague claims it's too cold. There are always people who are not satisfied with the air conditioning temperature. Actually it's not a matter of the temperature but the position of the air outlet.

Now let's explore how to adjust the air outlet and fan speed properly and achieve a comfortable and noncontroversial office air conditioning environment.

I. Why do the offices easily have uneven cooling and heating?

Direct airflow

Cold air blowing directly at the head, back, or legs can easily cause neck and shoulder pain, colds, and even "air-conditioning sickness."

Complex spatial layout

Offices are often open spaces, so employees seated near the air outlets tend to feel cold, while those farther from the air conditioner don't feel cool enough.

Improper air speed settings

When the air speed is too high, the cold air spreads widely but feels strongly directed. When the air speed is too low, remote areas don't receive effective cooling.

II. Proper and pleasant adjustment of air outlet

Avoid direct airflow

Adjust the airflow blades upward or diagonally upward to allow the cool air to glide along the ceiling and then naturally diffuse downward, creating a "soft cooling" effect that provides a cool feeling without causing discomfort.

Turn on the left-right swing function

Use the automatic swing function to distribute the cool air more evenly and avoid overcooling in some areas. If the air conditioner supports both up-down and left-right swing, that's even better.

Use the fan speed to control the cooling sensation

Use medium-high settings during strong midday sunlight for faster cooling. Once the temperature stabilizes, adjust to low or silent mode for comfortable and quiet operation.

III. A proper air conditioner reduces arguments

Many modern offices are moving away from traditional wall-mounted air conditioners and are now opting for ducted or ceiling mounted AC units. These units can be designed to suit the specific layout, making it easier to control the direction and intensity of the airflow.

For example, KRG offers a variety of customized air vent solutions for office users. Our ceiling cassette air conditioners support 360° air delivery, independently controllable airflow angles, and feature silent fans and energy-saving modes, effectively solving the problem of overheating while some employees are cold.

IV. Additional Practical Suggestions

In areas exposed to direct sunlight, draw curtains appropriately to reduce heat load.

Move your seat slightly away from drafty areas to significantly improve comfort.

Providing shawls or light jackets for cold-sensitive colleagues is a human touch in the office.

The real reason behind office air conditioning's "hot/cold war" is poor airflow and inadequate user-friendly adjustments. Instead of repeatedly adjusting the temperature, it's better to adjust the air vents. Properly setting the airflow direction and speed, combined with appropriate air conditioning equipment and user-friendly management, can ensure every employee feels just the right amount of cool.